Privacy Policy
Last updated: October 9, 2026.
Pastorly is a meeting-scheduling app for church staff and the members of their church. This policy explains what we collect, what we do with it, and what we never do.
What we collect
- Account info: your name and email address, provided when you join or log in.
- Bookings: meeting types, times, and notes you share when requesting a meeting.
- Google sign-in (optional): if you sign in with Google, we receive your name and email address.
- Google Calendar (staff only, optional): described in detail below.
- Feedback: feature requests and bug reports you submit in the app.
Google Calendar data
A staff member can connect their Google Calendar so members only see times they are really free,
and so confirmed meetings appear on their calendar. Connecting is optional and is done by the staff
member, never by anyone else. Pastorly asks Google for one permission, to view and edit events
(calendar.events), and uses it only for these purposes:
- To see when you are busy. For events in the next 30 days we read only the start time, end time, whether the event shows you as busy or free, and whether you declined it. We use this to hide those times from members. We do not request or store the titles, descriptions, locations or guest lists of your events.
- To add meetings to your calendar. When a meeting is confirmed, we create an event with the meeting details and the member as a guest, and we update or delete that event if the meeting is rescheduled or cancelled.
- To notice when you delete a meeting. If you delete a Pastorly event in Google Calendar, we cancel the meeting and tell the member.
The only calendar data we keep is the start and end time of busy periods, and only until it is refreshed or you disconnect. We keep an encrypted token that lets Pastorly act on your calendar until you disconnect.
Limited Use. Pastorly's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. We use Google user data only to provide and improve the scheduling features described on this page. We do not use it for advertising, we do not sell it, and we do not allow people to read it except to provide the service, to comply with the law, or with your consent.
How we use your information
- To create your account and log you in (email code or Google sign-in).
- To schedule meetings: confirmations, reminders, and cancellation emails.
- To show members only the times a staff member is available.
- To operate, secure and improve the app.
What we don't do
- We do not sell your personal information.
- We do not share your data with advertisers.
- We do not read or keep the titles or details of your personal calendar events.
Who can see what
A member's meeting requests and notes are visible to the staff member they booked and to the administrators of their church. Staff calendar details are visible only to the staff member who connected the calendar.
Where data lives and how it is protected
The app runs on Cloudflare (United States). Data is stored in Cloudflare's database service and sent over encrypted connections. Google tokens are stored encrypted.
Retention, disconnecting and deletion
- Disconnect any time in Settings. Disconnecting stops all calendar access and immediately deletes the busy times we stored and the token. Events already on your calendar stay there.
- You can also remove Pastorly's access from your Google Account permissions page.
- We keep your other data while your church uses Pastorly. To request a copy or deletion of your data, contact jon@mytoolshed.dev.
Contact
Questions about this policy: jon@mytoolshed.dev.